Organize Your Business and Life With Trello

Trello is my go to app/tool for organizing my business, my projects, and my personal life.

There is so much you can do with Trello and it is free.

I don't get paid to promote Trello. I do get some swag now and again. They sent me a t-shirt one time and some chocolate. They gave me some stickers for my boards and the ability to upload custom backgrounds.

Click here for your invite to Trello.

How I use Trello for my businesses:

I have a Trello organization for each of my businesses. Then I have boards for the different projects within those organizations.

On the boards I have columns and cards. these can be dragged anywhere I want them to be.

One of my favorite parts of Trello is the ability to copy and move the cards and columns. The next thing I really like are the checklists.

You can also copy a checklist from board to board with one click.

You can add calendar to the board. You can also add deadlines on different tasks.

I have a board for my leads and clients. I have a board for each project I am working on. I am a very visual person so seeing the boards really helps me.

In my VA company, we have a  Trello board set up for each client. Each client can see their own board, add feedback, and see what is going on at any time. We manage all the output and delegation of tasks from each Trello board.

I created some video tutorials that are very easy to follow. Some of them are very popular with great feedback about how helpful they are so don't hesitate to learn how you can simplify your business and your life.

Trello Tutorial Organize your business and Life: 

 

How to use Trello as a CRM for Entrepreneurs, Consultants and Biz Owners:

 

Trello Tutorial How to Use Trello for Project Management:

 

Fun Trello Hacks Tutorial- How to Add Some Fun To Your Trello Boards

Fun Trello Hacks Tutorial- How to Add Some Fun To Your Trello Boards

https://youtu.be/pbxWgTtgYWA

Trello Tutorial Task Management

Trello Tutorial Task Management

https://youtu.be/SPvq11PP-z8

You can start your Free account here. All you need to do is sign up through your google account. This makes it much faster to log in but also makes it very simple to send tasks and comments right from your gmail to your Trello boards.

A personal Trello tip: Shopping Lists

I create a board called Shopping List
Then I create columns for each of the stores we shop at.
We go to Aldi's, Whole Foods, Trader Joes, Walmart, and Publix.
  • So I create a column for each of those stores.
  • Then I create the shopping lists of what we buy from each of those stores.
  • There are certain foods that we buy at each of the stores.
  • I create a checklist of those food items.
  • Then I check off all the items.
  • Whenever I run out of something, let's say I run out of ground turkey which I always get at Aldi's,
  • I go to the Aldi's shopping column and UNCHECK ground turkey.
  • Then when we are grocery shopping, the Trello App is super handy, I know what I need because it is unchecked,
  • once I buy it again, I recheck the item on the list
The different things you can do with Trello are limited only by your imagination.
I did not renew my dropbox or my Evernote this year because I can do all that plus much more in Trello.
It also works across all my Apple devices, iPhone, iPad, iMac, and MacBook Pro.
It also syncs right away.
When you are working on a project with someone else, you can see the changes in real time on your boards.
You can tag people, you can reply by email, and you can create as many organizations and teams as you want to, all free.
I hope you find these tutorials helpful as you begin to plan and organize your next year's goals.

 

What Can You Hire A Virtual Assistant For?

There are a few questions I hear from agents consistantly. Agents undertsand the importance of delegating and have every intention of doing so. However, there are a few things that hold them back from taking action.

 

#1. ” I want to delegate my tasks but I don't know what to delegate.” 

This is the most asked question about hiring a virtual assistant. I created a list of 21 things you can take off your plate right now and delegate without the investment of time to train a virtual assistant.
To get my pdf version of the 21 things you can delegate, click here.

I just set up this funnel, so please let me know if anything in the funnel path is broken.

 

#2. ” I don't have time to train a virtual assistant”. 

Not to worry, we get that! This is why in 2008 I started to train our virtual assistants and many of our vas are with us after years of working.

I do all the trainings, I do all the managing, I do all the quality controls.

One day I will be able to hire a manager who does this with me but for now, it is me.

I am VERY close to my virtual assistants making sure they feel comfortable and increase their skill levels year after year.

 

#3. ” I don't know how to vet and hire a virtual assistant.” 

This is already being done for you. We do all the vetting, hiring and processing. This saves you tons of time and frustration. I have heard so many stories of agents hiring , then training, then the assistant quits and they have to start all over again. If a VA quit, we all fill in to get your tasks done and hire another va to take the place of the one who quits.

I don't know what I would do without our virtual assistants. They do so much for us. Text me to get started: 561-502-1577.

Here is what one of our agents has to say:

 

Dear Coach Katerina,
Just a note to say how pleased I am with the roll out. Your service and that of the VA's are truly exceptional!  I love the organizational process, the thoroughness, and the time you take to explain everything. Through the combined efforts, my level of professionalism is raised and I'm so excited that I can now be more consistent with tasks, giving me the ability to help my clients even more. LOVE it!
Thank you so much!
Christine

Attention Real Estate Agents & Brokers: Take Back Your Listings & Leads

If you are a real estate agent or broker you understand the power is in the listing. He or she who owns the listing lasts in this business.

With all new technology there are positives and negatives.

Technology helps us do more tasks however, sometimes we are either encouraged to use short cuts and sometimes we are just plain lazy and look for ways to get done faster and with less effort.

This happens with syndicating your listings on the internet.

What started out as a really time saving idea of having our listing syndicated to all the different portals on the internet  but ended up losing sight of owning our listings online.

In this Free Workshop you will discover:

  1. How to own your listings online
  2. How Google determines who owns your listings and why that is important
  3. How to get more leads from your listings when they are properly marketed online

Click here to register for the workshop:

katerinagasset.com/webinar-take-back-your-listings-and-leads

The workshop is on August 25, 2016 on Thursday at  5:00 P.m. Eastern Standard Time

Make sure to register. Being in the webinar live is always the best experience.

However, I do understand life happens!

Make sure you are registered and then if you can not make it, I will post the replay for about 24 hours or so for you to watch or re-watch.

Workshop: Discover 4 Ways to Get Traffic to Your Website

Join me for this new workshop: Discover 4 Ways to Get Traffic to Your Website

In this workshop you will discover:

  1. The ONLY 4 Ways to Get Traffic to Your Website
  2. The FREE ways that you can get Traffic to Your Website
  3. The low cost and efficient ways to get Traffic to Your Website

You won't want to miss this Free Workshop so get signed up to reserve your seat now:

Webinar – Discover the 4 Ways to Get Traffic and Leads to your Website

This workshop is Wednesday July 27th at 1 p.m. Eastern Time.

You will also receive my Free Technology Resource Guide for registering for the workshop.

 

Webinar: 7 Questions You Must Ask Before You Buy or Build a Website

Join me on my workshop to discover the 7 most important questions you must ask before you buy or build a website.

7 Questions To Ask BEFORE You Buy or Build Your Website

In this free workshop you will discover:
  •  7 Questions you need to ask before you buy or build your website or revamp your old website or ramp up your website.
  • The one page on a website that gets the most clicks and how most agents dont' even have this page optimized.
  • What search engines look for when they crawl a website and if you have what it takes to make them happy.
  • Find out if your website is up to the task of ranking or do you fall below to your competitors.

Get on the workshop early to put your site in for a quick review.

You must be live on the webinar to have your site reviewed.

To sign up for the workshop- you need to get my Free Blueprint- “8 Pages You Must Have on Your Website” first.

You will need to know this information before the workshop.

Go here to get my Free Blueprint: “8 Pages You Must Have on Your Website”

http://katerinagasset.com/webinar-blueprint-8-pages-you-must-have-on-your-website

After you add your email to get your blueprint do NOT leave your computer. You will get taken to another website page which has the registration for the webinar information.

The blueprint will get sent to your email so make sure you check your spam box. It may be in there!

After you register for the workshop you will be sent an email sent from GotoWebinar with your registration link.

Thursday June 23, 2016

1:00 p.m. Eastern time

This is a live workshop and we will not be having a replay available. You need to be live in the workshop.

Website & SEO Creation| Case Study Update

Website & SEO Creation | Case Study Update

When you are building your website you want to make sure your site gets indexed as soon as possible.
This gives you time to write your content and set up your posts and pages, optimized with SEO best practices.

If you set up your new website with the correct pages, menu, SEO all your images, get the right keywords down… you should see yourself on page 4 or page 5 of the SERPS within a few days if not sooner. This is a good signal that you are following good SEO best practices.

From there you start to refine your keyword content and narrow in on your target market.

We have been using Rhonda's website that I built as a case study for SEO best practices.

I started Rhonda's website the last week of December in 2015. By January 16th I thought to check her SERPS. It was not my intention to have the site ranking or indexed. It was right around this time there was a subtle  Google algorithm shift which really helped agents, small business owners, and marketers to rise in the search engines against some big box competitors. If you were in my webinar: “SEO is Back with a Vengeance”, you will know what I am talking about.

To my surprise and delight her website was on pages 3 and 4 for her keyword phrases. We like to go after about 4 long tail keyword phrases at a time on a website because this will keep the site from becoming diluted to the point that google bots have a difficult time figuring out what your website is about.

We decided at that time to start using the website as a case study.

I finished the design on her website and added all the thin content in February and March.

She keeps climbing up the SERPS.

In April I personally wrote all her in depth content for her long tail keyword phrases. At that time we decided to add another page which are very specific to sellers with a specific keyword phrase we figured we could beat the big real estate boy sites with.

I just checked last night and her seller focused keyword phrases are in spots #1 and #2 on page one on Google now!

This is very exciting news. Does this mean that her phone will ring off the hook? No, not likely. Unless you are in a market where the real estate agents are not doing anything online, it will take time to get leads that are sellers looking to list. There are not as many sellers looking to list as there are buyers looking to buy. But the sellers you do get, are very well worth the effort of making sure you are positioned in the #1 spot on Google page one.

 

Website design, custom designed websites

But she is beating out all those sites we all know and don't like:).

Her other keyword phrases have moved up to page 2 and page 3. This is also good news because as we add more content to the site and focus on ranking, her site will keep rising up the SERPS.

Having a great and awesome looking website is important but not the end all, be all. Marketing is an ongoing process. It is not a one time thing. You have to continue to add content to your website. You have to publish to your blog on your website often. The stats show that business owners who post articles 15 times per month receive much more business than those who don't.

Rhonda just had her IDX broker account approved by the MLS. We are going to be adding some IDX pages to her site and optimize them for SEO. We will then allow the site to stew a while before we check the SERPS again.

Once those are in place, we will add some more light boxes to the site that we can send traffic from ads to. This will also help with SEO because it will increase the traffic to the site. This in turn, will get her some buyer leads even though her site is focused on getting listings. This all takes time to gel.
Patience is the key.

We will then start to monitor the traffic. This includes checking analytics to see which keyword phrases are bringing traffic to the website and focus on building content around those terms as long as those terms are congruent with ‘money' terms, ( meaning- those most likely to buy or sell are the ones searching those phrases).

This is an exciting project and I am grateful that Rhonda has allowed me to use her site as a case study.

Rhonda is a Listing Experts Academy member who follows what she learns to apply the best practices for SEO and branding on the internet.

I have more websites I have completed and all the websites are climbing the SERPS. It is so exciting to watch each of my clients' websites climb and also receive compliments from sellers about how great their websites look and feel. Contact me for a list of references if you are considering getting a website built. My clients are happy campers! I do all the design work myself on your websites. I also make sure that you get weekly updates on your website progress.

Of course if you are a DIYer – I have a ton of free website building video tutorials over on my YouTube channel for you!

How to Get Ready for Your 30 Day SEO Challenge

30 Day SEO Challenge

How to Get Ready for Your 30 Day SEO Challenge:

  1. Sign up for the Challenge if you have not already done so at http://30DaySEOChallenge.com.
  2. The 30 Day SEO Challenge is free. You will be offered a checklist for sale on your Thank You page. You do not have to purchase the checklist to do the challenge. A lot of people like the checklist and do get it. But it is not a requirement.
  3. On the Thank You page there is a URL to your private Facebook group- please click the link and ask to join the group. You will be approved as long as you use the same email to sign up for the challenge as you use for your FB email. If not, please alert us to what the two different emails are so we can make the match and add you.
  4. Invite your friends, business owners you know, colleagues, etc to the challenge. Give them the URL: http://30DaySEOChallenge.com. Then go to the Facebook group for the challenge and report you who invited. You get points when you invite someone to the challenge and you get more points when they join. You have to post in the group so we can keep track. I can not do this by email. Your message my get lost if you just send an email. My assistant keeps track of the points through the FB group.
  5. Research your avatar. Get your avatar down. This will help you to target your keywords better.
  6. Choose which website or blog you are going to do your challenge on. It has to be a site that you have access to the backend of.
  7. Add the challenge start date to your calendar- we start on Saturday June 11th.
  8. We don't have challenge actions on Sundays so the second challenge task will be posted on Monday June 13th.
  9. Pay attention to the 30 day SEO challenge Facebook group. Set up to get your notifications by turning on your notifications inside of FB in the group. This way you won't miss the action and my announcing each tasks in the challenge.
  10. I will be live streaming occasionally  inside of the FB group so watch for instant live streams about the challenge.
  11. Please ask ALL of your questions inside of the FB group. I will not be able to answer your emails. There are a lot of people in this challenge. The easiest way to get help is to post your questions in the group.
  12. DO YOUR challenge tasks! They only take about 5 minutes or less each day except for a couple of the tasks will take up to 20 minutes. A good rule of thumb is to set an appointment with yourself each day to complete a task. Schedule 15 time slots daily for these tasks.
  13. Stay in the challenge!!! Even if you miss a day, most of the tasks only take a few minutes to do so you can make it up the next day.

Click on this video link. 

 

Get Ready for the 30 Day SEO Challenge

30 Day SEO Challenge Katerina Gasset

Get Ready! Get set! Join me in the 30 Day SEO Challenge!

This will be a really fun challenge! Whether you are new to online marketing or you have been around for a while you will have fun in this challenge.

Are you a procrastinator? Do you have a checklist of SEO steps to take on your website but never find the time to get them done?

Well, this is your chance to actually get stuff done!!!

Each day I will be posting for you a task to do on your website, we call that “on-page SEO”.

 

These will be very simple and one action steps anyone can do. Most of these steps for the 30 days will only take you about 5 minutes to do. Some will take about 10 minutes and there are a couple of steps towards the end of the challenge that may take you up to about 30 minutes to 60 minutes to do. But no worries, because most are very quick steps.

Who is this challenge for:

  • Real Estate agents
  • Dentists
  • Entrepreneurs
  • Small business owners
  • Chiropractors
  • Niche marketers
  • Anyone who has a website that wants to get it to rank higher than it may be on the search engines.

Experience required:

  • NONE!

That is the beauty of this journey. All you need to know is how to log into your website and access your pages and posts.

This is not going to be a WordPress course. This is not going to be a how to build your website course.

When are we starting?

June 11, 2016

Where?

On our 30 Day SEO Challenge blog, in your email inbox and on the 30 Day SEO challenge Facebook private group.

Cost?

FREE

How can you help?

Click the Facebook like button and share this post on your Facebook page.

Click on the Tweet shares to share this on Twitter:

[bctt tweet=”Start your 30 Day SEO Challenge too! ” username=”CoachKaterina”]

How to get started:

Sign up for the 30 Day SEO challenge here:

http://30DaySEOChallenge.com

Please share the start link with all of your friends, your colleagues, your sphere of influence, anyone you know who wants to have their website show up on the search engines.

Custom Designed WordPress Website that Rocks!

Congratulations to Rhonda, one of my wonderful clients. She hired me to design her a website. She is a member of my Listing Experts Academy and also a private coaching client.

Rhonda Fee owns her brokerage in Pleasanton California. She did all her avatar training which is in module 1 in Listing Experts Academy and then she hired me to help her with her keyword research just to make sure she was on the right track.

We discovered her avatar. An avatar is your ideal customer persona but it goes way deeper than general demographics. We really drill down. We were able to really narrow her niche to match her avatar.

From there I was able to take her logo as the guide to her colors and messege that will resonate with her avatar. It flows and tells her story in a way that will meet her avatar where she is.

It is so exciting to see all of the necessary pieces come together.

Check out her website at: http://HomeValuesPleasanton.com.

We have a webinar coming up on Wednesday: “Website Best Practices” to help you get your website on the right track.

Go here to sign up for the webinar: http://katerinagasset.com/2016-website-best-practices-webinar/

Here are some of the screenshots of Rhonda's Home page:

Pleasanton_Homes_For_Sale_-_925_200_0827_-_Rhonda_Fee

Pleasanton_Homes_For_Sale_-_925_200_0827_-_Rhonda_Fee 2

 

Pleasanton_Homes_For_Sale_-_925_200_0827_-_Rhonda_Fee 3

 

Reviews_For_Best_Real_Estate_Agent_In_Pleasanton_CA___Pleasanton_Homes_For_Sale

 

Webinar: Website Best Practices

Thank you all for all your wonderful participation in these free webinars that I am teaching a couple times each month! I love the questions and more so, I love to see how you implement the trainings in your businesses!

This next webinar is titled: Website Best Practices

This webinar is for you if you fall in any of these categories:

  • You are looking for a new website
  • You are revamping your website
  • You might have a Google penalty
  • You have never had a website
  • You want to get your blog on your website
  • You are going to build your own website
  • You are looking at industry specific ( like Real Estate) website templates
  • You are getting pricing on custom designed websites
  • You are using your website for direct leads
  • You want to have a website to get sellers
  • You want to have a website to get buyers
  • You want to have a website for your small business

We will go over the best practices for websites. This will be a live training where I will walk you through key factors and best practices.

As always, IF you register for the webinar and for some reason you can not make it to the live session, you will get the recording sent to you via email.

The webinar is on Wednesday March 30,2016 at 3:00 p.m. Eastern Time.

Go now to register:  Webinar: Best Practices