Category Archives for "Delegate"

What Can You Hire A Virtual Assistant For?

There are a few questions I hear from agents consistantly. Agents undertsand the importance of delegating and have every intention of doing so. However, there are a few things that hold them back from taking action.

 

#1. ” I want to delegate my tasks but I don't know what to delegate.” 

This is the most asked question about hiring a virtual assistant. I created a list of 21 things you can take off your plate right now and delegate without the investment of time to train a virtual assistant.
To get my pdf version of the 21 things you can delegate, click here.

I just set up this funnel, so please let me know if anything in the funnel path is broken.

 

#2. ” I don't have time to train a virtual assistant”. 

Not to worry, we get that! This is why in 2008 I started to train our virtual assistants and many of our vas are with us after years of working.

I do all the trainings, I do all the managing, I do all the quality controls.

One day I will be able to hire a manager who does this with me but for now, it is me.

I am VERY close to my virtual assistants making sure they feel comfortable and increase their skill levels year after year.

 

#3. ” I don't know how to vet and hire a virtual assistant.” 

This is already being done for you. We do all the vetting, hiring and processing. This saves you tons of time and frustration. I have heard so many stories of agents hiring , then training, then the assistant quits and they have to start all over again. If a VA quit, we all fill in to get your tasks done and hire another va to take the place of the one who quits.

I don't know what I would do without our virtual assistants. They do so much for us. Text me to get started: 561-502-1577.

Here is what one of our agents has to say:

 

Dear Coach Katerina,
Just a note to say how pleased I am with the roll out. Your service and that of the VA's are truly exceptional!  I love the organizational process, the thoroughness, and the time you take to explain everything. Through the combined efforts, my level of professionalism is raised and I'm so excited that I can now be more consistent with tasks, giving me the ability to help my clients even more. LOVE it!
Thank you so much!
Christine

Project Management for Business and Personal – Video Tutorials

I was on the hunt for a simple project management app for several years. I tried so many of them both paid and free. Because I am a very visual person and love sticky notes I needed something that would work on my mac computer  and on my iPhone. It also had to be downloadable from the Apple App store instead of from an unknown or insecure website.

Visual appearance was also important since I would be looking and working in it every day. The learning curve had to be short. It needed to be simplistic enough to understand quickly but also intense and robust enough to handle multiple projects and tasks.

I tend to get excited about an app and start to use one and disappointment rears its ugly head very quickly as soon I discover it is not all it was claimed it would be.

Then I found Trello!

Trello changed my business which helped to change my life.

Trello is free. They do have a paid version but very few people I know need to use the paid versions. About 90% of all those I consult and work with can use the free version.

Click here to get your free version of Trello. I gift Trello and in return I get some “Gold” Trello which is graphic skins I can use on my boards. You can invite all your friends to use Trello and get some “Gold” too.

http://KaterinaGasset.com/Trello

Because many of you may not know what Trello is or how to use it, I created a YouTube playlist with tutorials I created to train my team on how to use Trello for our projects.

Here is the Trello Tutorial playlist:

Whether you want to organize your daughter's wedding or plan your garden or whether you need to organize your website content, blog fodder, social media tasks and other checklists for your business, Trello works for both personal and business! And you can keep it all in one account.

A couple of weeks ago I hosted a webinar on how tips and tricks in speed hacking Trello for project management. I am posting that link here as well.

The video tutorials are very short however the webinar is one hour or so. So make sure you watch the short tutorials first.

This one is called, Trello Tutorial Organize your Business and Life

This next video is called, How to Use Trello as a CRM for Entrepreneurs, Consultants and Biz Owners

Followed by: Trello Tutorial: How to Use Trello for Project Management

And: Trello Tutorial: Task Management

Next Trello Tutorial: Fun Trello Hacks Tutorial: How to Add Some Fun to Your Trello Boards

And last but not least, here is the Trello Webinar if you want to go more in depth in learning how to use this very visual organization app! You can use Trello on your desktop on both PC and Macs, on iPads and iPhones. I don't know about other smart phones, you can check it out.

Strategies for Success in 2016

Free webinar strategies for success

Can you believe it is already the end of the year? Where did the time go? It seems like it was only yesterday when we planned out 2015!

Join me on December 30th for a free webinar: Strategies for Success in 2016.

What is working and what is not working in your business? Where are the bottlenecks?

What is holding you back from reaching your goals?

How do you set your goals and what are your business goals for 2016?

Did you reach all of your 2015 goals?

If you did not, how far off the target were you? Do you know why?

If you met your 2015 goals- could your goals be more aggressive?

What are your good, better and best goals to reach for in 2016? 

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How much time do you spend in planning stages for your business?

What are the systems you have in place for scaling your business and executing your tasks?

How much time do you spend on admin tasks in your business?

We have a lot to cover in a one hour webinar! Come join us as I share with you the success strategies to implement in your business for 2016!

Register now for your free webinar:

Webinar- Strategies for Your Business Success in 2016

December 30, 2016 at 8 p.m. eastern time. Click here to register. 

After you register please pay attention to where you go after you register. After you register, you will be landing on a thank you page from my website. On that thank you page- it has instructions.

There is a pdf with some tasks for you to do before the webinar and some materials you should have at the webinar. This will help you get the most out of your training. However, if you forget or don't have time, please come to the webinar anyways.

See you at the top!

 

How to Use Trello for Your Business and Personal Projects & More

Trello is by far my favorite free tool I use for  many business and personal tasks. If you are a visual person, you will be in heaven with Trello. 

For your learning pleasure... I added 4 Trello video tutorials I created to train my virtual assistants in using Trello and one of the tutorials was part of a course I teach.  I get a lot of comments on these videos from all over the world so I thought why not share them with all my awesome subscribers! ​

Try #Trello for Free- If you are a visual person- you will love Trello: https://goo.gl/mx7ys1

Click to Tweet

Here are just a few of the ways in which I use Trello: 

  • Business Project Management 
  • Training Guides and Systems 
  • CRM for Small Business 
  • Organizing Workspaces and Files 
  • Home Management and Projects 
  • Trip and Vacation Planning 
  • Gardening Planning  and Projects 
  • Healthy Living Recipes, Articles, Shopping Lists, Menus and more 

How you can use Trello is only limited by your imagination.  There is the free version which is what most people use. Trello also has a business version that is a small fee of $8.33 per user per month when paid annually. You can create teams inside of Trello for personal and for business. 

My favorite Trello features are anything that saves me time, Trello delivers on being a time saver! 

This video tutorial is about how to use Trello for Task Management. This is the system I use with our virtual assistants and really, any one who is connected to a task or project. In this tutorial I start you at the beginning of creating a board and then adding the cards. 

Do you like checklists? Well, then you will love Trello!  You can add checklists in any of the cards. But what is even better is you can click to duplicate the checklist across all your cards. This feature saves so much time. There are also check boxes in front of each item on your checklist. When you check off the box, a progress bar appears so you can see by percentages how much more of the list still needs to get done. 

In this Trello video tutorial I share with you ways in which you can use Trello for business and personal management: 

Another time saver for me is you can drag images, pdf files, documents, whatever it is you need to add to a card, right on the card and Trello uploads it for you. You can choose images to be "cover" image on a card. This is a great way to organize projects and not lose the images you want to keep. 

In this video tutorial I share with you how you can use Trello as a CRM. This obviously won't work if you are using something super robust like Infusionsoft.  Trello is great if you don't have hundreds and hundreds of leads. I use if for my consulting and marketing company,  Listing Experts Academy, Fast Track SEO and other niche markets. 

In this tutorial you will learn how to use Trello for Project Management. There are just too many awesome things you can do with Trello and there is no way I can list them all in a post.  Some of my tutorial videos on Trello have over 8,000 views which is a lot because I did not promote them.  I am happy to share what is working for me in my business and personal life. 

Another timesaver is you can send or forward emails to specific cards on your Trello boards. So when I get an inquiry from someone who wants to hire me to consult them on their branding, marketing, SEO, content marketing, website development and creating funnels for their online businesses- all I need to do is set up a quick rule in Trello, forward the email and it appears right on the card almost immediately. 

 

 

[Podcast ] So How Do You Get It All Done?

One of the most common asked questions I received is, “how do you get it all done?”this is the first podcast in a short series of podcasts where I will help you to get your systems in place and find out what is important in your business and what you can delegate.  I will be speaking about how to get more of your tasks accomplished.

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Make sure to subscribe to my podcast on itunes here:

https://itunes.apple.com/us/podcast/rising-above-noise-growth/id810838153

You can also download each podcast to your computer or other device by clicking on the audio file here in this post.

 

So How Do You Get It All Done Podcast:

00:21 – How do you get it all done?

01:03 – Delegating and outsourcing

05:07 – How to Delegate?

08:17 – How to use my system, how to train virtual assistants and how you can use my virtual assistants

 

I look forward to sharing more with you.